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At their Might 19 assembly, the Impartial Ethics Board reviewed an audit report from Moore Stevens Lovelace PA. The Board employed the corporate in Dec. 2019 to audit Board expenditures from March 1, 2015 to Sept. 30, 2019.
“The aim was to find out that the expenditures of the Board adjust to relevant state statutes, Metropolis ordinances, and Metropolis insurance policies and procedures,” workers experiences.
In response to the report, Moore Stevens Lovelace discovered no non-compliance however made suggestions for enchancment.
The primary advice is reviewing the Ethics Officer’s transactions each month. The report notes that solely the Ethics Officer’s administrative assistant had permitted the Ethics Officer’s P-Card purchases.
Employees experiences that the Board will embrace the transaction particulars in its month-to-month finances report shifting ahead.
The second advice is documenting the general public function of every transaction.
“We suggest that the general public function of all P-Card transactions be documented on the receipt, if not obvious by the sort of buy,” as said within the report. “Meals purchases for Board conferences must be supported by a receipt and different further assist.”
Moreover, Moore Stevens Lovelace advisable promptly scanning all P-Card statements and receipts into OnBase, the Metropolis’s doc administration system.
“Our testing famous {that a} majority of the 2019 transactions examined weren’t scanned into OnBase,” in accordance with the report.
Employees experiences that the Ethics Board has begun implementing the suggestions.
The Board additionally handed a movement requiring uncommon bills to be reviewed or permitted by e-mail.
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